Privacy Policy

Effective Date: 05/08/2025
Last Updated: 05/08/2025

Gear4Events (“we”, “us”, “our”) is committed to protecting your privacy and ensuring that your personal data is handled in accordance with the General Data Protection Regulation (GDPR) and applicable data protection laws.

This Privacy Policy describes how we collect, use, disclose, and safeguard your personal data when you use our classified listings platform (“Service”).

By using our website or services, you consent to the practices outlined in this policy.

1. Who We Are (Data Controller)

For the purposes of the GDPR, Gear4Events, located at Hudson Close, Watford, WD24 is the data controller of your personal data.

You can contact us at:
📧 Email: [Insert Contact Email]

2. What Personal Data We Collect

We may collect and process the following personal data:

a. Information You Provide Directly

  • Name

  • Email address

  • Phone number

  • Business or listing details

  • Payment information (processed via secure third-party providers)

  • Account login credentials

  • Any other information you provide when contacting support or posting listings

b. Information We Collect Automatically

  • IP address

  • Device information (browser type, OS, etc.)

  • Usage data (pages visited, time spent, referring URLs)

  • Cookies and similar technologies (see Section 7)

3. Legal Bases for Processing (Under Article 6 GDPR)

We process your personal data on the following legal bases:

Purpose Lawful Basis
To provide and operate our services Contractual necessity
To manage user accounts Contractual necessity
To process payments Contractual necessity
To send updates or administrative messages Legitimate interest
To send marketing communications (with consent) Consent
To improve platform performance Legitimate interest
To comply with legal obligations Legal obligation

4. How We Use Your Personal Data

We use your data to:

  • Deliver and manage your account and listings

  • Process membership and listing payments

  • Provide customer support

  • Detect and prevent fraud or abuse

  • Improve platform functionality and user experience

  • Communicate with you about service updates or promotions (only if you’ve opted in)

5. How We Share Your Data

We do not sell your personal data.

We may share your information with:

  • Service providers: for hosting, analytics, payments, email delivery, etc.

  • Other users: if you publish listings, certain details (e.g., contact info) may be publicly visible.

  • Legal authorities: if required to comply with laws or legal requests.

  • Business transfers: in case of a merger, acquisition, or sale of assets.

All third-party processors are bound by GDPR-compliant Data Processing Agreements (DPAs).

6. International Transfers

Your data may be transferred outside the European Economic Area (EEA). In such cases, we ensure adequate protection through:

  • Standard Contractual Clauses (SCCs)

  • Transfers to countries with adequacy decisions from the European Commission

  • Binding corporate rules (where applicable)

7. Cookies and Tracking Technologies

We use cookies to:

  • Keep you logged in

  • Analyze site usage

  • Improve user experience

You can manage your cookie preferences through our [Cookie Policy] and via your browser settings.

8. Data Retention

We retain your personal data only as long as necessary for:

  • The purposes outlined in this policy

  • Legal and regulatory compliance

  • Fraud prevention and dispute resolution

When no longer needed, we delete or anonymize your data securely.

9. Your GDPR Rights

Under the GDPR, you have the following rights:

  • Right to Access – Request a copy of your data

  • Right to Rectification – Correct inaccurate or incomplete data

  • Right to Erasure – Request deletion of your data (“right to be forgotten”)

  • Right to Restriction – Request limitation on how we process your data

  • Right to Data Portability – Obtain and reuse your data for other services

  • Right to Object – Object to processing based on legitimate interests or direct marketing

  • Right to Withdraw Consent – Withdraw consent at any time, where processing is based on consent

  • Right to Lodge a Complaint – File a complaint with your local Data Protection Authority (DPA)

To exercise any of these rights, please contact us at [Insert Contact Email].

10. Security of Your Information

We implement appropriate technical and organizational measures to protect your personal data, including:

  • SSL encryption

  • Access controls

  • Regular security audits

However, no method of transmission or storage is 100% secure. Use the platform at your own risk.

11. Children’s Privacy

Our platform is not intended for individuals under the age of 13 (or 16 under the GDPR, where applicable). We do not knowingly collect data from children. If you believe we have, please contact us immediately.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. When we do, we will revise the “Last Updated” date. If changes are significant, we will provide notice via the platform or by email.

13. Contact Information

If you have any questions about this Privacy Policy, your personal data, or how to exercise your rights, contact:

Data Protection Officer (DPO)
[Insert Name or Title if applicable]
📧 Email: [Insert Email Address]
📍 Address: [Insert Physical Address]